Information Agency “Business-Inform” and the Association of Quality Consumables Manufacturers and Suppliers (AQCMS) on March 19th, this year, held the conference “Artificial Intelligence in the Modern Office – Tendencies and New Solutions”. During the conference the most actual issues of the provision of information security in modern offices, trade-rooms, and warehouses, their possible solutions based on the AI-systems as well as recommendations on their practical implementation were reviewed. The Conference saw participation by the representatives of 131 Russian businesses and organizations. The sponsors of the Conference were the companies: DaLZ (Moscow), CUHDO (Moscow), INKOTEK (Moscow), BUSINESS-INFORM Group.

 During the Conference 5 reports were heard:

 •  “Issues of the Provision of Information Security in Modern Offices, Trade-Rooms, and Warehouses and Their Possible Solutions” (the speaker – Stanislav Malinskiy, Russian University of  Transport)

The Report Theses: Information security of a business, its organization and practical implementation; new legislative requirements of 2024-2026 and responsibility for their enforcement; personal data, their processing and storage; organizing the security of buildings and of the inside regime; actual control and access management systems; special requirements and recommendations on technical protection of confidential information and the features of their implementation in IT-companies; the features of dealing with biometric data; the order of the Federal Service for Technical and Export Control #117: new requirements for businesses and their implementation; the AI systems in the modern offices: legislative requirements new Public Standards and Technical and Export Control Federal Service recommendations.

 • “Printers, Copiers, MFPs, and Cartridges are the Sources of Vulnerabilities; the Audit of Printing Devices within Russian Organizations in 2024-2025 – Results, Findings, Recommendations” (the speaker – Stanislav Malinskiy, Russian University of Transport)

The Report Theses: The office printing and its organizing structure – legal, administrative, program-technical aspects; microprogrammed, system, and applied software – vulnerabilities (visible and hidden), methods of passive or active protection; the leading manufacturing brands of printing devices and their policy of information security provision; Brother, Canon, HP, Konica Minolta, Kyocera, Lexmark, Ricoh, Xerox printing devices – the vulnerabilities are known and published, why are they not being removed?; vaccination doesn’t guarantee the protection against viruses; new printer/MFP vulnerabilities in 2024-2026; passive and active methods of protection and legal limitations on their usage; the audit of printing devices in Russian organizations in 2024-2026 – main results and conclusions; political sanctions and state cyber-crime of European countries and the USА in 2024-2025; new methods of active protection and their implementation.

 • “The Smart System for Detecting Hidden Information within Graphic Files and its Implementation” (the speaker – Vlad Kalugin, Russian University of Transport)

The Report Theses: Steganography and its common usage vectors within the modern systems of document workflow; documents embedded with malware, their dissemination, potential threats and their removal; the methods of detecting hidden information within graphic files and their implementation within a smart system; practical recommendations on using the smart system within the framework of the modern document workflow systems.

 • “The Smart System for Multifactor Authentication and its Implementation” (the speaker – Roman Bobrishev, Russian University of Transport)

The Report Theses: The modern systems for control and access management and their features; the task for detecting employees by voice and its solution by using artificial neural  networks; the smart system for multifactor voice authentication, its features and possible usage in organizing entrance and inside-perimeter regimes within businesses’ premises.

 • “New Methods of Cloned Voice Detection within the System of Multi-Factor Authentication of Company Employees” (the speakers – Alexander Safronov, Russian University of Transport)

The Report Theses: The modern systems of control and management of access and their features; applying biometry in modern systems of control and management of access; the task of employee voice recognition and its solution by using neuron networks; the issue of cloned voice detection within the scope of tasks for provision of safety and its solution; new methods of the detection of cloned voice in the modern smart systems of voice authentication and their possible use in organizing entrance and inside-perimeter regimes within businesses’ premises.

 The participants of the Conference discussed together with the speakers the provided information, the perspectives of implementing of modern solutions within the Russian businesses in the field of AI. A special attention by the Conference participants was paid towards the measures for preparation of businesses to compliance with Federal Service for Technical and Export Control order #117 (dated April 11th, 2025).

As a nice surprise for all the Conference participants came the new issue of BUSINESS-INFORM Review magazine (issue #49, 2025) and its appendix “Testing and Quality” (February 2026).